UCIC Instructions

Parent Portal – Web: Parent portal is basically used for tracking student check-in and check-out time history, QR Code, and student information.

In order to use parent portal, if you are existing user, follow below steps to login to the parent portal and check the student details-

1. Go to URL: https://ucicapp.org/SignIn
2. Enter Email and Password
3. Click on Log In button
4. Once you logged in successfully, you will see the Check In , Check Out and Annoucement information on Dashboard

Video Tutorial for Parent Login: How to login as Parent on web

Annoucement:

• Inside annoucement, you will see all the latest announcement made by schools and class so that you will get updated with the school activities.
• The announcement which is displaying in yellow color is related to Class annoucement.

Video Tutorial for Annoucement: How to check announcement as Parent login on web

Check -In:

• If you click on Check In button, you will able to see Student Information with their name
• If you click on Student Name, you will be able to see Student Profile picture, QR Code and Check In history including time with Date.

Video Tutorial for Check-In History: How to check Check-In history as Parent login on web

Check-Out:

• If you click on Check Out button, you will able to see Student Information with their name.
• If you click on Student Name, you will be able to see Student Profile picture, QR Code and Check Out history including time with Date.

Video Tutorial for Check-Out History: How to check Check-Out history as Parent login on web

Parent Portal App: Parent portal is used for tracking student check-in and check-out time, history, QR Code, student information ,Profile details and school announcement.

In order to use parent portal, if you are existing user, follow below steps to login to the parent portal and check the student details-

1. Open UCiC APP
2. Enter Email and Password
3. Click on Log In button
4. Once you logged in successfully, you will see the Check In , Check Out and Annoucement information on Dashboard

Note: If you are a new user, please follow instuctions mentioned in Enrolement Instruction “How to Setup an account”

Annoucement/Notification:

• Inside annoucement, you will see all the latest announcement made by schools so that you will get updated with the school activities.

Check -In:

• If you click on Check In button, you will able to see Student Information with their name
• If you click on Student Name, you will be able to see Student Profile picture, QR Code and Check In history including time with Date.

Check-Out:

• If you click on Check Out button, you will able to see Student Information with their name.
• If you click on Student Name, you will be able to see Student Profile picture, QR Code and Check Out history including time with Date.

Profile: Inside Profile you will be able to see list of all student and Parents/Guardians with thier name and profile pics.

How to Logout from Parent Portal App: In order to Logout from App, please follow below instruction-

1. Login to the UCiC app
2. Enter Username
3. Enter Password
4. Click on Login button
5. Then Click menu button(3 horizontal line at top right corner)
6. Click on Sign Out button
7. You will be successfully Sign Out

Admin Portal Web:

In order to access Admin, you hsould be have access Admin. Inside Admin you will be able to access below features-

1. Dashboard
2. Directory
3. Class Management
4. Notification
5. Check In/Check Out History
6. Setting

Dashboard

It is the place where we can track like number of pending student that needs to be approved, Latest annoucement, Last 3 Month Approved/Rejected student graph, Last 6month Approved/Rejected student graph and Last 1 Year Approved/Rejected student graph

Video Link: Dashboard Features

Directory:

Inside Directory, we are showing 4 filters based on Students, Parents/Guardian and Staff/Teacher. You will notice below category inside directory

• All
• Students
• Gaurdians/Parents
• Teachers/Staff

All :- Inside All you will be able to see data for Student, Guardians/Parents , Staff and Teacher all together.

Students: Inside Students you will be able to see list of all student which are coming from Enrolment Form. If you click on any student, you will able to see Student Enrolment Form where we can Add/Edit student details, Parent details and Gaurdians/Parent details as well.

Gaurdians/Parents:- Inside Guardians/Parents you will able to see all list of Gaurdians/Parent which ar coming from Enrolment Form. If you click on any Guardians/Parents, you will be able to see Parents Enrolment Form with all Students details where you can add/edit/delete students and Guardians/Parents as well

Teachers/Staff: Inside Teachers/Staff, you will be able to see list of teachers/staff where you can add, edit and delete teachers and staff.

How to Add More Student From Directory: 

To Add More Child, Either click on Students or Guardians/Parents tab and then follow below steps-

1. Click on Students or Guardians/Parents tab
2. Click on any Student if you are on Student tabs or Guardians/Parents if you are on Parents tab
3. Click on Student Information tab and scroll down to the bottom
4. Click on +Add More Student and you will see, another student form will be added below
5. Fill the student form and click on Save button
6. Now a new student will be added.

Video Link: How to Add More Student From Directory

How to Add More Guardians/Parents from Directory:

To Add More Guardians/Parents, Please follow below steps-

1. Click on Students or Guardians/Parents on All tab
2. Click on Parent/Guardian Information sidebar and Scroll down to the bottom
3. Click on +Add More Guardian and you will be able to see,a new parent form will be added
4. Fill the new Parent form
5. Click on Save button
6. Now a new parent is successfully added

Video Link: How to Add More Guardians/Parents from Directory

How to Add Emergency Contact from Directory:

To Add More Emergency Contact, Please follow below steps

1. Click on Students or Guardians/Parents on All tab
2. Click on Emergency contacts and Authorized pickup sidebar and scroll down to the bottom
3. Click on +Add More Condtact Information and a new emergency contact will be added
4. Fill the Emergency form and click on Save button
5. Now Emegency Contact is added successfully

Video Link: How to Add Emergency Contact

How to Edit Enrolment Form from Directory:

To Edit Enrolment Form, please follow below steps

1. Click on Any Tab like ALL or Students or Gaurdian/Parent
2. Click on any option at sidebar
3. Edit any fields on enrolement form
4. Click on Save button
5. Enrolment form will be updated successfully

Video Link: How to edit enrolment form

How to Add New Teacher From Directory:

To add new teacher, please follow below steps-

1. Click on Directory
2. Click on Add Teacher or Staff and a new form will be opened
3. Enter First Name, Middle Name and Last Name
4. Enter Phone Number
5. Enter Email
6. Select Grade and Class
7. Select Role as Teacher or Assistant Teacher
8. Click on Save Button
9. Now new teacher will be added and reflect on All and Teachers/Staff tab

Video Link: How to add Teacher from Directory

How to Add New Staff From Directory:

To add new staff, please follow below steps-

1. Click on Directory
2. Click on Add Teacher or Staff and a new form will be opened
3. Enter First Name, Middle Name and Last Name
4. Enter Phone Number
5. Enter Email
6. Select Grade and Class
7. Select Role as Staff
8. Click on Save Button
9. Now new staff will be added and reflect on All and Teachers/Staff tab

Video Link: How to Add Staff from Directory 

How to delete Student/Parent/Teacher/Staff from Directory-

To delete Student/Parent/Teacher/Staff, Please follow below steps

1. Login as Admin
2. Click on Directory
3. Click on All tab
4. Go to Action column
5. Click on Delete button corresponding to Student/Parent/Teacher and Staff whichever you want to delete
6. Record will be deleted successfully

Video Link: How to delete Student/Parent/Staff and Teacher From Direcory

How to Add Class to Student from Directory

To Add Class to the Student, please follow below steps

1. Login as Admin
2. Click on Directory
3. Click on Student
4. Click on Student Name
5. Click on Classes tab
6. Cick on Add Class button
7. Select the class and click on Save button
8. A class will be added successfully to the student

How to Delete Class which is linked to Student from Directory:

To Delete Class linked to Student, please follow below steps

1. Login as Admin
2. Click on Directory
3. Click on Student
4. Click on Student Name
5. Click on Classes tab
6. Go to Action column
7. Click on Delete button
8. Class should be removed successfully and unlinked from student.

How to Download PDF Report/Print Report:

1. Login as Admin
2. Click on Directory
3. Click on Student
4. Clicking on Download Student Bio
5. Change Destination to Print if you want to Print
6. Change Destination to Save If you want to Save as PDF
7. Click on Save button
8. Now PDF report will be saved at your specified folder successfully

How to Approved/Declined enrollment form-

1. Login as Admin
2. Click on Directory
3. Click on All Tab
4. Click on Student or Parents
5. Click on Status
6. Select Approved if you want to approve
7. Select Declined if you want to decline
8. Once you select, enrolment status should be changed to the selected status

Class Management: Class Management is the feature where we can Create/Edit/Delete Class for the Student and Teacher. Class Management contains below features

• Add/Edit/Delete Class
• Add new student to Class
• Remove existing Student from Class
• Add New Teacher to Class
• Update Teacher to class
• Delete Teacher from Class

How to Add Class from Class Management:

1. Login the Web as Admin
2. Click on Class Management at Menu
3. Click on Add New Class button
4. Select an Option Homeroom and/Or Attendance Tracking
5. Enter Class Name and Class Code
6. Select Course from List
7. Select Terms Q1, Q2, Q3 and Q4
8. Select Grade from list
9. Select Primary Teacher and Enter Start and End Date (Note: We can add upto 5 Primary Teacher)
10. Select Teaching Assistant and Enter Start and End Date (Note: We can add upto 5 Teaching Assistant)
11. Select Course from List
12. Select Grade Scale from List
13. Click on Save button
14. Now a class is added successfully

How to Add Teacher/Staff to the Class: In order to Add Teacher/Staff to the Class, please follow the below instruction-

1. Login the Web as Admin
2. Click on Class Management at Menu
3. Click on Existing Class or Add New Class
4. Click on Teacher tab
5. Click on Add Teacher
6. Select Teacher
7. Select Role as Primary or Assistant or Staff
8. Click on Save button
9. Now new teacher will be added successfully and reflect on teacher’s table

How to remove Teacher/Staff from Class: 

1. Login the Web as Admin
2. Click on Class Management at Menu
3. Click on Existing Class
4. Click on Teacher tab
5. Click on Remove button
6. Click on Confirmation button
7. Teacher/Staff should be removed successfully from Class

How to Add Student to the Class:

1. Login the Web as Admin
2. Click on Class Management at Menu
3. Click on Existing Class or Add New Class
4. Click on Students tab
5. Click on Add a new student
6. Select Student from list
7. Click on Save button
8. Now new student will be added successfully and reflect on Student’s table

Notification: This feature is used to sent School Notification and Class Notification where Admin can sent notification to either School , Student or Parents/Guardians. This features are divided into two parts-

School Notification: It is used to send notification to entire school

How to Send School Notification:-

• Login as Admin
• Click on Notification
• Click on School Notification
• Click on New School Notification
• Enter Notification Title
• Tick Send Email to all if you want to send email to all(like Sudent, Parent, Teacher/Staff)
• Enter Description
• Click on Send Notification
• Your notification will be sent successfully

How to Delete School Notification-:

• Login as Admin
• Click on Notification
• Click on School Notification
• Click on Delete button
• Click on Yes , Delete prompted option
• Now Notification will be deleted successfully

Class Notification: It is used to send notification to Student, Parent of Student, Teacher and Teacher Assistant

How to Send Class Notification:-

• Login as Admin
• Click on Notification
• Click on Class Notification
• Click on New Class Notification
• Tick the option for which you want to send notification
• Select Grade, Class and Students
• Enter Title
• Enter Description
• Click on Send Notification
• Your notification will be sent successfully

How to Delete Class Notification:

• Login as Admin
• Click on Notification
• Click on Class Notification
• Click on Delete button
• Click on Yes , Delete prompted option
• Now Notification will be deleted successfully

Check In/Out History: It is the place where Admin/Teacher/Staff can view Student Check In and Check Out history

Setting : It is feature where admin can do some setting for email notification, school setting and school Year

• School Setting : It is under development
• Email Recipient : It is used to set email for email notification whenever new enrolment is created, a copy of email notification will be sent to this user.
• School Year: It is the place where admin can create new school year and see previous year school year with all details like Dashboard, Directory, Class Management, Notification, Check In/Check Out History and Setting.

How to Set Email inside Email Setting to get Enrolment Notification: To get Email Notification for Enrolment, Please follow below steps-

• Login as Admin or Staff or Teacher on Web
• Click on Setting at left menu
• Click on Email Recipient tab
• Enter Email Id
• Click on Add Recipient button
• Check if email is saved successfully
• Now you are ready to receive email notification whenever new enrollment is created, you will an email notification

How to email notification for New Enrolment: To remove email notification, please follow below steps-

• Login as Admin
• Click on Setting
• Click on Email Recipient tab
• Click on Cross button on email which you want to remove
• Click on Yes, Delete if confirmation popup
• Now email is removed successfully from Enrolment notification, you will no longer get email notification whenever new enrolement is created.

Filter by Campus: We are supporting 3 ways to filter-

1. All: By default it is filtered as ALL and data will be shown from both campus(Bothel and Issaquah)
2. Bothel : When we select Bothel campus, It will show data from Bothel campus only inside Directory
3. Issaquah : When we select Issaquah campus, It will show data from Issaquah campus only inside Directory

 

How to Reset Password of Teacher/Staff from Admin Page

To reset Password of Teache/Staff, please follow below steps-

1. Login to the Website as Admin/Teacher/Staff
2. Click on Directory
3. Click on Teacher/Staff column
4. Click on Teacher or Staff
5. Click on “Login Password Reset” button
6. Enter New Password and Confirm Password
7. Click on Save button
8. Now Password is reset successfully